We know that the USPS will start, at some point, charging mailers a penalty for bad addresses.  We know the penalty is .07 each.  No, not for just the bad addresses, but they can charge  .07 each for the entire mailing, if the mailing has a certain percentage of bad addresses.  The USPS keeps changing the date for the penalties,  so I won’t go into that.

The volume of Undeliverable As Addresses (UAA) in the United States is 9.7 billion per year. The following is some of the reasons:

• 75.8%  is move related
• 5.2 % is for missing or incorrect apartment or suite numbers
• 0.1% is for missing or incorrect directionals
• 0.8% is for rural or highway contract box numbers
• 4.4% is for missing or incorrect street name or number
• 0.13% is for missing or incorrect city, state or zip
• 13.6% is for other reasons such as missing recipient, illegible handwritten address, deceased, unclaimed, or no mail receptacle.

At Burns we work for a lot of nonprofit organizations and they use volunteers to input their data. As you can imagine, some of their mailing lists are a mess.  As the old saying goes “garbage in, garbage out.”  When the penalty for UAA is charged by the USPS there will be a lot of mailers reaching into their pockets to pay the penalties if they have not cleaned up their list.  Most mailing companies offer NCOAlink updates for nominal fees.  At Burns Mailing & Printing, Inc. we offer free NCOAlink updates to our nonprofit customers, who print and mail with us.

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PMS in color printing stands for Pantone Matching System.  It is an industry standard for picking colors and is very important when you are branding your company or organization. Have you ever ordered printing from different printing companies and the color that you use for your logo is never the same?  If you select a PMS color and give the printer that number you should always get consistent color.  If the printer has a PMS number such as 485 which is red, the Pantone Matching System gives the printer a formula to mix the ink or to buy ink that is pre-mixed to that formula. If you are still not getting consistent color, it is time to look for another printer. If you search online for PMS you can probably find a color chart to select the color that you want to use but be aware that color on a computer screen is not a true color match.  If you want an exact color palette , ask your printer to show you a PMS color chart from which  to make your selection.  There are thousands of colors to pick for your next project.

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USPS®  Deliver® Magazine is allowing me to use this article by Elaine Appleton Grant

At a time when the corporate world seems increasingly obsessed with digital solutions, legendary direct marketer Ernan Roman has some compelling news for brands: Recipients actually want your traditional mail.

Roman says that prospects and customers have been so overwhelmed with e-mails in recent years that the deluge has turned off many of them.  It has also made them more receptive to mail.

“This started four years ago, and it has reached a crescendo over the last three years,” says Roman, a 35-year marketing veteran who heads Ernan Roman Direct Marketing in Douglas Manner, N.Y.

Of course, despite the good news that customers are asking for your mail, you still have to persuade them to open your envelope. To help you do this Deliver turned to Roman and fellow direct marketing legend Herschell Gordon Lewis, who started his career making gory films like “Blood Feast” and “2000 Maniacs” before turning to ad copy-writing.  Not surprisingly, both men know how to get attention.  Here are a few tips they have for those trying to capture mail recipients’ eye:

Understand What Mail is Good For.  Make sure recipients are expecting something they can use. Customers of Roman’s clients tend to prefer direct mail for important communications “that are relevant to the pre-existing relationship,” says Roman.  He adds that “the customer is going to get cranky if you start chopping down trees for a message that doesn’t have substantial value.”

Fulfill Personal Requests. Use preference information from opt-in campaigns to your advantage on the outside of the envelope. For instance, Roman’s company recently completed a campaign that encouraged viewers to name their favorite TV programs during the opt-in registration process.  Using the consumer-provided information, Roman segmented the company’s list and sent personalized promotions to the fans of various shows.

Keep the Envelope Clean. Generally, when sending high-level business information, keep your envelope simple –an address, a restrained logo and a personalized return address are all you need.  Don’t muck up the envelope with extra text, big logos or artwork.

Help Recipients Make Quick Decisions. If the product is relevant, but a commodity, says Roman, informational graphics and copy can help recipients prioritize the mailing’s importance: “We’re saving them time by letting them know about the product or offer on the outside of the envelope.”

Use The Right Words. Many overused words insult recipients’ intelligence. Lewis eschews the word “free” and “personal,” which at best, have little meaning – and at worst, incite consumers cynicism and even anger.

Avoid The “Bulk-Mail” Effect. Lewis recommends doing whatever you can to ensure that your envelope doesn’t look like one of millions, whether it’s an unconventional font or an eye-catching color. In this age of consumer-driven marketing, there’s no one size-fits all strategy that always will or won’t work.  You have to know your consumer well before you splash the envelope with promotional copy – or not.

Thanks to Deliver® Magazine a publication of the United States Postal Service for allowing the use of this article. Consumers don’t want to be duped or receive mail that insults their intelligence. If you care to check out the DMA’s ethical guidelines go to www. dmaresponsibility.org/guidelines/.

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